When to Integrate an Event Platform for Guaranteed Success

Suppose you've read our recent article on the 2024 event trends. In that case, you likely understand the numerous advantages that come with using an all-in-one event platform, including improving participant engagement rates and simplifying their experience. Now, the question on your mind is: when should you consider integrating an event platform for your upcoming event? We'll address this crucial question in this article, and rest assured, we'll provide reassuring answers.

Firstly, know that it's never too early to start the process.

You'll never be too early to get in touch with a member of our team. We value getting to know you from the outset, as it allows us to better assist you in all aspects of your strategy, whether it's communications, registrations, ticket sales, and more.

Now, the question many ask: will it cost me more if I start setting up my platform several months before the event?

The answer is simple: not at all. The pricing is fixed, whether you start eight months or one week before your event. And what if you're really down to the last minute? We understand the realities of events, the unforeseen, and last-minute changes. Even a week before your event, you can still integrate an event platform. It all depends on your requirements and resources. At the project launch, we'll provide you with a list of requirements (visuals and texts) to initiate the setup for you. Once you submit all the requested information, our team commits to setting up your platform within a maximum of 72 business hours. You can then test your platform and make final adjustments before the launch. The platform is user-friendly, and we'll assist you in configuring it through personalized training, documentation, and tutorial videos.

Yes, really that quickly.

Once the basic visuals and texts are provided, you can make some modifications and launch registrations. It's not necessary to complete 100% of the platform content for your participants to sign up. For example, scheduling and digital space content can be added later. Through our platform, you can inform users when new content is ready to be viewed. Here are some examples of what you'll need to set up your platform: • A visible banner in the registration form • An email banner for your communications • A banner on the homepage • An introductory text for the dashboard • Texts for registration and profile completion emails • Texts and questions if you're using a questionnaire

Can I use an event platform if my registrations are already underway on another solution?

While it's advantageous to consolidate the participant journey on a single all-in-one tool, it often happens that project registrations are made on a platform other than ours. In these cases, we'll advise you on implementing a participant import strategy into PairConnex, whether it's a simple import of lists using an Excel file or the integration of an API that will automatically import each new registration from your external system and send them a PairConnex profile creation email. In short, even if your registrations have already started, it's never too late to benefit from the advantages of our solution.

In conclusion, it's always advantageous to start early. This allows us to get to know you better to advise and support you more effectively. This way, you can make the most of what our platform has to offer. However, rest assured that our platform quickly adapts to all situations, allowing you to provide an optimal experience to your participants, even in the face of time constraints!